Interior & Exterior Painting Calculator
Build accurate quotes in minutes from the first customer conversation or site visit, with AI-assisted scope capture, production-rate labor, material math, and customer-selectable options. Keep the sold scope attached from sale through job execution. Track profitability with live job costing instead of relying on complex spreadsheets or gut-feel pricing.
Turn one site visit into a better sales conversation
PriceTable helps painters move faster without flattening every job into one take-it-or-leave-it price. Start with AI-assisted scope capture, present professional proposal options, and let customers choose add-ons before the scope becomes a project.
AI Smart Draft
Describe the job in plain language and PriceTable builds a structured first draft with rooms, surfaces, prep, and scope. Estimators can review and adjust the configuration instead of starting from a blank form on-site.
Good / Better / Best proposals
Create Good, Better, and Best proposals from the same site visit, with material tiers, warranty contracts, markup, and optional Best extra-coat settings. Give customers clear packages without rebuilding the estimate three times.
Optional add-ons and upsells
Mark surfaces or prep as optional add-ons, like doors, ceilings, cabinet interiors, power washing, or skim coating. Customers choose what to include, totals update before acceptance, and only accepted scope carries into the project.
Calculate interior rooms and exterior areas in one system
Quote painter-specific labor, materials, prep, and access adjustments without forcing real estimates through spreadsheets or a generic calculator.
Interior Rooms
- Room-by-room walkthroughs with measurements you can quote from immediately
- Walls, ceilings, trim, doors, cabinets, stairs, and floors in one estimate
- Extras, exclusions, and irregular wall segments for real-world layouts
- Prep-aware calculations for masking, patching, and light commercial interiors
Exterior Areas
- Elevations with length, width, stories, doors, and garage doors
- Height/access multipliers and equipment planning for tougher exterior work
- Power washing, scraping, lead-safe prep, and other surface prep
- Coverage-based gallons and labor math for homes, storefronts, and facades
From walkthrough to estimate, project, and payment
See how a painting job moves from on-site scope capture to a professional estimate, a crew-ready project, and customer payment without re-entering the sold scope.
Walk the job
Capture measurements, choose what gets painted, and let PriceTable calculate gallons, labor hours, and prep from the same walkthrough your office will price and run later.
Generate the estimate
Turn the site visit into a polished estimate in one click. Send one estimate, a Good / Better / Best proposal, or a proposal with optional add-ons customers can select before they accept.
Order materials and schedule work
After the customer says yes, download a purchase list that pools paint needs across the whole job and recommends smarter container sizes. Then move the same sold scope into scheduling instead of rebuilding the job.
Convert to a project
Convert the accepted estimate into a live project with rooms, surfaces, paint specs, notes, and deposit context carried forward. Then schedule visits, prepare work orders, and track job costing from the same job record.
Bill and get paid
Bill from the project's live authorized balance instead of rebuilding invoice math. Deposit credits, prior billing, approved change-order work, and online payments stay tied to the job so customers can pay online and the office always knows what is still billable.
Painter-specific quote math you can trust
PriceTable calculates gallons, labor hours, prep, and access costs from the same scope your team actually sells and runs. No hand math or spreadsheet patchwork.
Coverage and container planning
Material quantities adjust by substrate, product, and application method. PriceTable can also pool matching paint and primer across rooms by product, sheen, and color so the purchase list matches what your crew actually buys.
Production-rate labor hours
Labor is calculated by surface, method, and complexity instead of guessed from rule-of-thumb numbers.
Prep, extras, and exclusions
Closets, stairwells, window and door exclusions, and similar scope details stay in the math so small misses do not eat margin.
Height, access, and equipment
Stories, lift needs, and access difficulty are priced before the quote goes out, so exterior work is scoped realistically.
Know your margins before you quote — and track them through the job
See whether the job is still on plan while there is still time to fix it. PriceTable carries the sold baseline into the project so labor, spend, and gross margin stay visible as the work unfolds.
Profit before you send
See material margin, labor margin, and projected profit before the estimate goes out so you know which jobs are priced to make money.
Actual vs sold labor
Track actual crew hours against the sold labor baseline and spot "On track," "Over plan," or "At risk" jobs while there is still time to adjust.
Track job spend
Track material and other project spend in one place, with optional visit-level links when you need tighter cost visibility.
Margin risk alerts
Compare planned gross profit against actual project spend in real time and get warned before margin drift turns into a surprise.
No re-entry after the customer says yes
The sold scope becomes the project, visit plan, work orders, change orders, and billing record instead of getting rebuilt after the sale.
Turn the estimate into a project
Accepted work becomes a live painting project instead of getting rebuilt by hand.
- One-click project conversion carries the sold scope into a project with a budget baseline and optional starter visits.
- Scope tab by room keeps surfaces, prep tasks, colors, specs, photos, and notes organized the way painters run jobs.
- Accepted deposits and sold scope stay attached from estimate to project.
Run the work from sold scope
Schedule the job, hand crews clear instructions, and keep scope changes controlled in the same system.
- Capacity-aware visit planner assigns rooms or partial rooms based on crew size and scheduled duration.
- Crew work orders show only the assigned scope, quantities, photos, and notes on paper or on a phone.
- Calculator-backed change orders let you add mid-job scope without rewriting the original sold baseline.
Bill from the live job
Billing stays tied to the project, so the office can see what has been billed, what was paid, and what is still billable.
- Project billing summary shows authorized value, invoices sent, payments collected, deposit credits, and remaining billable.
- Reminder-guided invoicing helps create deposit, progress, final, and change-order invoices at the right time.
- Customers can pay online while the office still sees the live billing picture.
Estimate, run, and bill painting jobs in one system
Keep the sold scope attached from walkthrough to invoice, with live margin visibility as the job unfolds.
Painter guides and estimating references
Painting Estimating Guide
Measurement formulas, coverage math, labor rates, prep scoping, and worked examples for professional estimates.
Labor Rates Guide
Production rates by surface and task, labor complexity multipliers, and setup/cleanup overhead data.
Painting Project Management Guide
How to convert sold estimates into crew-ready projects with visit planning, work orders, and live job costing.
Best Painting Contractor Software in 2026
Compare PriceTable, PaintScout, Estimate Rocket, Jobber, ServiceTitan, and Housecall Pro across estimating, project workflow, billing, and pricing.
Coverage Rates Reference
Coverage data (ft²/gal) for every substrate and application method — from smooth drywall to brick.
Painting Cash Flow Guide
How painters can move from estimate deposits to progress, final, and change-order invoices without losing control of cash flow.
Send Invoices and Get Paid Faster
See how painter-specific billing, invoice reminders, and batch follow-up tighten the time between work completed and cash collected.
Free Painting Calculator
Enter room dimensions and get instant estimates for gallons, labor hours, and cost ranges. No signup required.
Painting Cost Estimator
Get cost ranges for interior and exterior painting projects with room-by-room breakdowns and regional adjustments.
Frequently Asked Questions
For questions about PriceTable's painting features, contact us — we're happy to help.